Repeat prescriptions
Fully Automated MyBotGP Transforming Repeat Prescription Workflows
MyBotGP Repeat Prescriptions
MyBotGP Repeat Prescriptions automatically handles repeat and variable repeat prescriptions, following the specific rules you set. Reading all prescriptions directly received via emails from Pharmacists or directly within EMIS, MyBotGP will validate patient eligibility, medications and exclude prohibited medications. MyBotGP will follow your pre-configured rules, whereby you are able to set medication regime review dates over and above current date, set up prohibited/controlled drugs for exclusion, configurable issue date to allow the issuing of repeat medications before the issue date. Full audit reports, showing medication details, regime review dates, and validation against prohibited drugs, are generated.
Functionality
- Automated Processing: Manages repeat and variable use prescriptions directly from emails or within EMIS, reducing the need for manual input.
- Customisable Parameters: Set specific rules such as regime dates, last issue dates, and due dates for prescriptions, giving you full control over how they are issued.
- Restricted Drugs: Allows you to prevent certain medications from being processed automatically, providing an additional layer of safety.
- Clinician Assignment: Easily assign prescriptions to the appropriate clinician for review or approval.
- Data Validation: Ensures prescriptions are accurately matched with the patient’s record to minimise errors.
- In-Depth Analytics: Access detailed insights into prescription trends, including drug names, quantities, and regime review dates, through a comprehensive reporting dashboard.
- Unlimited Requests: Process an unlimited number of repeat prescriptions- at a fixed cost.
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Business Case
GP Practice Workload Stats
Average GP Practice List Size:
Approximately 9,800 patients per practice in the UK.
Daily Prescription Requests:
An average GP practice handles 200 to 300 repeat prescription requests per day, with around 3 million prescriptions processed daily across the NHS.
Time Spent by Staff:
- GP Review: 5-10 minutes per prescription, depending on its complexity.
- Pharmacy Team: 5-15 minutes for dispensing.
- Administrative Team: 3-5 minutes for initial processing before clinical review.
Approval Time:
The process to approve or decline a repeat prescription typically takes between 24 to 48 hours, depending on the practice’s workflow.
These figures highlight the substantial workload managed by GP practices and underscore the importance of efficient systems to handle repeat prescriptions, ensuring timely and accurate medication management for patients.
Example of letter types and pages, more can be added to MyBotGP.
GP Practice Workload and Cost Savings with MyBotGP Repeat Prescriptions Automation
Average GP Practice List Size: 9,800 patients.
Daily Prescription Requests:
An average GP practice processes 200-300 repeat prescription requests daily. NHS-wide, this equals around 3 million prescriptions daily.
Time Spent by Staff:
- GP Review: 5-10 minutes per prescription, depending on complexity.
- Pharmacy Team: 5-15 minutes for dispensing.
- Administrative Team: 3-5 minutes for initial processing.
Approval Time:
Currently, approving or declining a repeat prescription takes 24-48 hours, depending on the practice.
Cost-Saving Potential with MyBotGP:
Automating repeat prescriptions with MyBotGP can save time and costs:
- GPs: Review time reduced from 5-10 to 2-5 minutes per prescription, freeing up 10-25 hours weekly. At £80 per hour, this saves £800-£2,000 per week.
- Admin Team: Automation saves 10-15 hours weekly. At £12 per hour, this equates to £180 per week.
- Pharmacy Team: Saving 10-20 hours per week. At £15 per hour, this saves up to £300 weekly.
Additional Benefits of MyBotGP:
- Quicker patient turnaround times for prescriptions, improving health outcomes and satisfaction.
- Frees NHS staff to focus on critical tasks, easing burnout and boosting well-being.
- Enhanced efficiency allows practices to reduce waiting times and improve patient care.
Overall Savings:
A typical practice could save £1,280 to £2,480 per week, with additional non-monetary benefits such as better patient care and optimized staff time. Across the NHS, this could lead to millions in annual savings while improving healthcare delivery.
FAQ's
MyBotGP for repeat Prescriptions offers several benefit:
- Reduced Processing Times: MyBotGP will reduce the time required to process repeat prescription requests. By automating data entry, verification, and communication with pharmacies will reduce the processing time from several days to mere hours.
- Improved Accuracy: MyBotGP will minimise human error in data entry and prescription processing. Ensuring that patient details and prescription information are correctly handled reduces the risk of errors in medication dispensing, which can improve patient safety.
- Increased Efficiency: Staff can focus on more complex and value-added tasks rather than routine administrative work. This can lead to better resource utilisation for patient care.
- Enhanced Patient Satisfaction: Faster and more reliable prescription processing can significantly enhance patient satisfaction. Patients will appreciate the quicker turnaround times and the reduced likelihood of errors, leading to a more positive experience.
- Cost Savings: By reducing the time staff spend on manual processing and minimising errors that can lead to costly corrections or adverse patient outcomes.
Yes, MyBotGP can process both repeat and variable use prescriptions. It also allows practices to set parameters such as regime dates and prohibited drugs, providing full control over how prescriptions are managed.