MyBotGP for EMIS DOCMAN FILING
FULLY AUTOMATED MyBotGP TO VALIDATE, CLASSIFY AND FILE ALL INCOMING DOCUMENTS
MyBotGP Docman Filing
MyBotGP uses Docman and takes control of the entire administration process for you no data leaves your practice. MyBotGP operates securely, with a multi-factor authentication (MFA) log-in, meeting NHS prerequisites. It's available 24/7-365 or as per your schedule, ensuring everything is processed straight away. No more mistakes, delays, maxed-out administration teams, or queues of unfilled letters. MyBotGP Works with or without Intellisense. Unlimited pages and letter types are included- no hidden costs.
Practice Receives incoming Hospital letters
- MyBotGP connects to Docman and can manage all incoming letters from Docman
- Reads PDF /Scan Copies/ Emails
MyBotGP will review and validate the letters
- Validate Patient with NHS number by reading the letter and validating in Docman
- Validate Document type, i.e. (ex. Diabetes, Cardiology, etc.)
- Categorise the letter by applying all Docman relevant information for each Document, i.e. Event Date, Department, Organization (i.e. Hospital), clinical code to categorise letter (not clinical diagnosis), create review, etc. (total of 12 fields)
- Add the letter to the patient record
- Assignment can be to the coding/administration team, pharmacy, or clinician to code
MyBotGP Audit Controls and Reporting
- Full audit log
- All filed documents, including discovering trends and volumetric breakdown
GET IN TOUCH USING THE FORM
Business Case
- Average GP practice, 7,500 patients:
- Receives 50 letters a day, that’s 18,250 a year
- Time spend filing: People are not machines, so will not file 50 letters back-to-back, and the average time is 5 minutes a letter so 250 minutes each day!
- Per day: 50 * 5 minutes per day is 250 minutes, Per week: 1,750 minutes or 29.17 hours, Per year: 91,000 minutes or 1,516.67 hours
- MyBotGP Automation Savings: Based on an average salary, a saving of at least £30,000 a year, every year, reduced errors and attached the same day.
Example of letter types and pages, more can be added to MyBotGP.
FAQ's
MyBotGP is downloaded in five minutes and customised for your practice. If acquired by a PCN, each practice will have its copy, which can also be customised.
MyBotGP Docman can -
• Handle Unlimited letter types and volumes
• Validate document: Type/Title and Keyword/ NHS number & patient.
• Prepopulate the template (event date/description/organisation, department, folder, notes, review option, populate code) & file.
• New letter types can be added at any time.
Yes, it provides full reporting dashboard analytics offering valuable insights