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DOCMAN FILING

MyBotGP for EMIS DOCMAN FILING

FULLY AUTOMATED MyBotGP TO VALIDATE, CLASSIFY AND FILE ALL INCOMING DOCUMENTS

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MyBotGP Docman Filing

MyBotGP uses Docman and takes control of the entire administration process for you no data leaves your practice. MyBotGP operates securely, with a multi-factor authentication (MFA) log-in, meeting NHS prerequisites. It's available 24/7-365 or as per your schedule, ensuring everything is processed straight away. No more mistakes, delays, maxed-out administration teams, or queues of unfilled letters. MyBotGP Works with or without Intellisense. Unlimited pages and letter types are included- no hidden costs.

Practice Receives incoming Hospital letters

  • MyBotGP connects to Docman and can manage all incoming letters from Docman
  • Reads PDF /Scan Copies/ Emails

MyBotGP will review and validate the letters

  • Validate Patient with NHS number by reading the letter and validating in Docman
  • Validate Document type, i.e. (ex. Diabetes, Cardiology, etc.)
  • Categorise the letter by applying all Docman relevant information for each Document, i.e. Event Date, Department, Organization (i.e. Hospital), clinical code to categorise letter (not clinical diagnosis), create review, etc. (total of 12 fields)
  • Add the letter to the patient record
  • Assignment can be to the coding/administration team, pharmacy, or clinician to code

MyBotGP Audit Controls and Reporting

  • Full audit log
  • All filed documents, including discovering trends and volumetric breakdown

GET IN TOUCH USING THE FORM

    MyBotGP EMIS Docman Filing Short Demo

    Order MyBotGP Docman Filing

    MyBotGP EMIS Docman Filing Short Demo

    Order MyBotGP Docman Filing

    Business Case

    On average, a practice (8,500 list) receives 105 letters a day – which totals a staggering 32,750 a year

    • Multiple letter types and required actions by different people and teams
    • Important work that is time-consuming and error-prone
    • MyBotGP will manage all of these for you
    • Save over 1,700 hours a year of physical time and cost
    • Increased resilience to support staff shortages and quicker processing
    • Free experts time to support outstanding patient care
    • Reduce your cost footprint for processing and touchpoints across the practice by minimising errors and ensuring everything is up to date for when you need it.

    Example of letter types and pages, more can be added to MyBotGP.

    FAQ's

    Is MyBotGP Docman Filing Customisable or Scalable?

    MyBotGP is downloaded in five minutes and customised for your practice. If acquired by a PCN, each practice will have its copy, which can also be customised.

    What Types of Documents Can MyBotGP Docman Handle?

    MyBotGP Docman can -
    • Handle Unlimited letter types and volumes
    • Validate document: Type/Title and Keyword/ NHS number & patient.
    • Prepopulate the template (event date/description/organisation, department, folder, notes, review option, populate code) & file.
    • New letter types can be added at any time.

    Does MyBotGP Docman Provide Any Analytics or Reporting Features?

    Yes, it provides full reporting dashboard analytics offering valuable insights

    Testimonials

    What our clients said about us:

    MyBotGP has seamlessly integrated into our practice workflow with excellent results. The consistent and accurate filing of normal blood results not only saves clinicians time, but also eliminates human error and variability, thereby improving patient safety overall. The setup was straightforward and the support provided by the JiffJaff team has been excellent when needed. They are quick to respond and committed to continuous improvement which is exciting for the future potential of this product. I wholeheartedly recommend this automation solution to fellow healthcare providers seeking a reliable and effective means of managing normal pathology filing.

    We have been using MyBotGP for last 6 months. Started with pathology blood test filing and in the process of integrating patient registration and electronic prescribing module. It is early days as we are cautiously adding more and more test results to be processed by the bot as well while system is evolving further.
    We have already noted significant time saving from clinical admin point of view. Though clinicians were initially sceptical about automation now everyone felt this is safe and reliable process. We are very thankful to support team who are readily available. Product also allow us to make changes quickly that makes this product more efficient

    MyBotGP has been implemented since early June at xxxx Surgery, the user dashboard allows practices to configure which pathology tests they want the bot to file and set their own tolerances/reference values. This allows practices time to build the system into everyday practice, add further tests to the bots scope, and implement this in a phased fashion. It’s early days but already we are seeing a time saving with the bot completing the mundane and simple filing for us. We hope to continue to be part of the jiffjaffs journey as they develop this further to help save time and increase quality in general practice.