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MyBotGP- Automated “Docman Filing” NHS Primary Care

Free Admin Time • Protect Patients • Reduce Costs

The Challenge – managing thousands of letters safely and quickly

A practice with an 8,500 list receives approx. 125 letters a day, a staggering 39,000 a year:

Important work that is led by the practice teams, very time-consuming and often error-prone:

All letters must be filed and coded
Some letters must be clinically coded, others seen by specific people and teams
Some letters do not need to be seen by anyone or just forwarded elsewhere

MyBotGP is here to help
Based on NHS Cloud, MyBotGP Automates letter management (Docman) for you. Working 365 days a year, and ensuring that holidays, sick leave or people leaving do not impact your ability to workflow letters.
MyBotGP is not only an expert Docman superuser, but it is also a part of your GP practice team that knows what you want done with your letters. Who needs to see what, and what letters do not need to be seen. It will work as you want it to at your practice.

MyBotGP will:

Take all letters & emails from Docman.
Validate the patient
Complete the Docman and file against the patient record
It uses all Docman functionality to file without being seen (where appropriate), send to folders, triage to usual GP, use templates – your rules your way.

The automation will remove errors and enforce rules, for example, make sure some letters are hidden to protect patients as well as guaranteeing no delays and tasks are followed. Get the complex letters to clinicians or senior coders quickly. 

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    MyBotGP Docman Benefits

    Works 365 days a year. Minimises the impact of holidays, sick leave, busy periods and people leaving
    Files all letters and ensures they go to the right place - quickly & by itself
    Reclaims an average of 203 days a year in time allocation (based on an 8,500 list)
    No more backlogs, removes errors and enforces best practice

    MyBotGP is an Automated Docman Superuser will do this for you

    Docman Filing Recent Webinar

    Why Primary Care & PCNs Choose MyBotGP

    NHS Cloud (DTAC & DPIA)
    Clinical Risk certification DCB 0129/0160
    Works with EMIS (Web) & SystmOne TPP
    NHS grade audit trail
    NHS medical device

    MyBotGP will:

    Reduce cost and improve care
    Help support reducing admin fatigue
    Provide standardisation and cover for holidays

    Pathology Reports Filed

    Different Pathology Tests Managed

    Hours Saved

    Testimonials

    What our clients said about us:

    MyBotGP has seamlessly integrated into our practice workflow with excellent results. The consistent and accurate filing of normal blood results not only saves clinicians time, but also eliminates human error and variability, thereby improving patient safety overall. The setup was straightforward and the support provided by the JiffJaff team has been excellent when needed. They are quick to respond and committed to continuous improvement which is exciting for the future potential of this product. I wholeheartedly recommend this automation solution to fellow healthcare providers seeking a reliable and effective means of managing normal pathology filing.

    We have been using MyBotGP for last 6 months. Started with pathology blood test filing and in the process of integrating patient registration and electronic prescribing module. It is early days as we are cautiously adding more and more test results to be processed by the bot as well while system is evolving further.
    We have already noted significant time saving from clinical admin point of view. Though clinicians were initially sceptical about automation now everyone felt this is safe and reliable process. We are very thankful to support team who are readily available. Product also allow us to make changes quickly that makes this product more efficient

    MyBotGP has been implemented since early June at xxxx Surgery, the user dashboard allows practices to configure which pathology tests they want the bot to file and set their own tolerances/reference values. This allows practices time to build the system into everyday practice, add further tests to the bots scope, and implement this in a phased fashion. It’s early days but already we are seeing a time saving with the bot completing the mundane and simple filing for us. We hope to continue to be part of the jiffjaffs journey as they develop this further to help save time and increase quality in general practice.

    Revolutionise your healthcare practice with the MyBotGP Range.

    Click Here to contact us today to schedule a demo or get started with MyBotGP.